Three (3) openings are available on the Fairfield Harbour Property Owners Association (FHPOA) Board of Directors for 2023. Any property owner in good standing, at least 21 years of age, can self-nominate or nominate another property owner as a candidate for the Board of Directors.
On or about March 1, an FHPOA Call for Candidate/Nomination Notice was included with the annual billing and mailed to all property owners. It identified the necessary forms and the availability of candidate packets. If you have any questions regarding a position as Director of the Property Owners Association or wish to obtain a 2023 FHPOA “Notice of Intent to Become a Candidate/Nomination Packet," don't hesitate to get in touch with the FHPOA at 902 Coral Reef Drive, New Bern, NC 28505 by Email at fhpoagen@suddenlinkmail.com (please put Candidate in the subject line); or call 252-633-5500 or FAX 252-635-2154 with your request. You may also "sign in" to the member’s portion of the POA website (www.fh-poa.com) to download the forms by going to “Documents” – “Election Guidelines & Applications.”
As in all elections, persons may campaign at any time, but to be officially placed on the ballot, completed forms must be submitted to the POA Office no later than May 1, 2023, by the close of business at 4:30 pm EST.
The Schedule of Events for the election of directors and the annual meeting is posted below. If you want to become a candidate and want your picture and vitae to be published in The Beacon, it is your responsibility to provide that information, via electronic file, to FHBeaconNews@gmail.com (please put Candidate in the subject line) by May 12, 2023.
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Schedule of Events
Countdown to FHPOA Annual Meeting
March 1
Board of Directors Call for Nominations Announcement is to be included with the billing of the 2023 POA Dues statement mailed to all POA members. The Nomination Announcement will outline what will be submitted by those seeking the office of Director.
May 1 – Deadline:
Notices of Intent to Become a Candidate must be submitted by 4:30 pm, close of business to the FHPOA Office, 902 Coral Reef Drive, New Bern, NC 28560 (Note: to be a Nominee, one must be a member (property owner of recorded legal title) in good standing, meaning any charged fines, fees, and dues for 2023 and prior years must be paid in full by close of business May 1, 2023. If not a property owner in good standing, the individual cannot be a Nominee for one of the open Board positions.)
May 1
Official Notice of Annual Meeting to be mailed, including the Agenda identifying all matters to be approved by the members, if any.
May 4 – Deadline:
Withdrawal of existing candidacy (prior to official ballot printing) must be requested/withdrawn by 4:30 pm, close of business.
May 10 – 6:00 pm
Meet the Candidates Night, at the Community Center. This is not mandatory and is provided as a service to the community and candidates. The Board remains neutral in elections and does not sponsor this event.
May 12
Deadline for the candidate to notify The Beacon and submit information and photo if interested in having it published in the upcoming issue. This is the candidate’s responsibility. Bio and photos should be emailed to FHBeaconNews@gmail.com. Photos should be submitted in .jpg format and biographies in .docx, .doc, or .rtf format and sent as an email attachment. Do not embed the photo in the bio, but send as a separate file. Please put Candidate in the subject line. If you do not have email, deliver the information to the POA office.
May 15
FHPOA Board of Directors Election Materials to be mailed identifying those members/candidates in good standing who are running for office to include:
Absentee/Mail-in Ballot for FHPOA Board of Directors election vote.
Completed and confirmed Notices of Intent or Nomination Forms submitted by the candidates, photo-copied exactly as received (Note: the form submitted will not be edited or corrected for errors – each candidate should carefully proofread her/his form before submitting).
Candidate's vitae (if provided by candidate) photo-copied exactly as received.
June 15
Deadline for return of FHPOA Election of Directors absentee/mail-in ballots by close of business 4:30 pm.
June 16 - 27
Tabulation and recording of absentee/mail-in ballots for the 2023 FHPOA Election of Directors by the CPA firm.
June 28
FHPOA Annual Meeting results of the election of directors to be announced.
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